Purchase Order Generator

Free Purchase Order Generator

Our Purchase Order Generator lets you create professional, ready-to-send purchase orders directly in your browser — completely free, with no account and no software to install. Add your logo, vendor details, a ship-to address, line items, and authorization info, and get a clean, print-ready PO in seconds. Everything you type stays on your own device; nothing is uploaded to a server.

What Is a Purchase Order?

A purchase order (PO) is a formal document a buyer sends to a vendor or supplier, requesting specific goods or services at agreed prices. Once the vendor accepts it, a PO becomes a binding commitment to purchase — it protects the buyer by locking in pricing and terms, and protects the vendor by providing a clear, referenceable order they can fulfil and later invoice against.

How to Create a Purchase Order

1. Add your business details — you're the buyer here, so this is your company's information.
2. Add the vendor's details — who you're ordering the goods or services from.
3. Add a Ship To address if delivery should go somewhere other than your business address.
4. Set the PO number, order date, and required-by date — pick a currency that matches the order.
5. List each item you're ordering — quantity, unit price, and any discount or tax that applies.
6. Add notes, terms, and who authorized the purchase, then print or download the PO to send to your vendor.

What Should a Purchase Order Include?

• A unique PO number the vendor can reference on their invoice
• Your business name, address, and contact details as the buyer
• The vendor's name and contact details
• A ship-to address, if different from your billing address
• The order date and the date goods or services are required by
• An itemized list of what's being ordered, with quantities and agreed prices
• Who within your organization authorized the purchase

PO Number

A consistent numbering system (e.g. PO-0001, PO-0002) lets both you and your vendor track orders, match deliveries to what was requested, and reference the correct PO when the vendor sends their invoice. This tool generates a suggested PO number automatically, but you're free to edit it to match your own numbering scheme.

Purchase Order Authorization

Many organizations require internal sign-off before a purchase order is sent, especially for larger amounts. Recording who authorized the order — even informally, on the PO itself — creates accountability and gives your vendor confidence the order is legitimate and won't be disputed later.

Purchase Order vs Invoice

A purchase order is sent by the buyer to a vendor, requesting goods or services before they're delivered. An invoice is sent by the vendor back to the buyer, after delivery, requesting payment — often referencing the original PO number. If you're the one being asked to supply goods or services, use our Invoice Generator instead to bill for what you deliver.

Frequently Asked Questions